Kawartha Pine Ridge Occasional Teachers' Local

Frequently Asked Questions

compiled by Jennifer Breckenridge  

updated: Feb. 16, 2012

               

Smart Find Specific Questions
How do I get changes made to my profile on SmartFind (SEMS)?
What are the regular call-out times for SmartFind?
When is the on-line shopping available?
Should the system keep calling me if I already have a job?
Why does SmartFind call me 10 minutes after a job has started? Do I accept?
Does SmartFind stop calling at 9am? If so why?
How do I get SmartFind to stop calling me when I'm on an LTO?
How do I change the schools on my list for SmartFind?
What is the format to enter my contact phone number into SmartFind?
I’m not getting any calls!
Why did Smart Find drop my call?
Does Smart Find call out alphabetically?
I know that the Collective Agreement states that we must not cancel within 72 hours of the job start, but is there an exception for half days?
If you decline a half-day job, what code are we supposed to select?
I received a call for a job this morning, but it was for the elementary panel. I am exclusively secondary.
After receiving a call from Smartfind, I entered in my access code and pin three times. Each time I was told that what I entered was invalid.Then the system hung up on me.
Can I use the Smartfind APP?
   
Contract Specific Questions
  Are call outs related to seniority?
  Is ‘experience gained’ the same as seniority?
  What constitutes an LTO position?
  How do I start getting paid as an LTO?
  Can LTOs in a .5 apply for LTO jobs with more time?
If the teacher has left nothing what do I do with my prep period?
What are the expectations if there is a prep period at the end of the day and I have completed all the required work?
An OT finds a message on a day plan, indicating that during the regular teacher’s planning/prep period, the OT should go to the office and ask the principal what classroom they are assigned to during that time, presumably to give prep coverage to another teacher. The position is not listed as a vacancy, but as a full day of coverage for a specific teacher.
How long does Smartfind have to cancel job assignments?
Do you get sick days while on an LTO?
Can I take a personal day while on an LTO for a doctor’s appointment for example?
What are the rates of pay for a daily OT?
   
All About Employment Insurance
  For Service Canada EI reporting, how many hours are elementary occasional teachers claiming per full day?
  When should applications be submitted?
Can a person in a LTO apply for EI for Christmas break and March break?
  How to get your ROE.
What is the code we need to enter to claim EI?
Who is the person to contact regarding the need to clarify hours worked or amount claimed for an EI claim if there is an investigation by Service Canada?
   
Board Policies and Procedures
What is the process used to forward applications for contract jobs to principals?
  What are the 5 declines about?
  Does the school cancelling a job count as one of my declines?
  Can you decline a half day without penalty?
  Is this 72 working hours?
  I am not qualified to teach French but can I still take French jobs?
  What is the protocol if it turns out to be a snow day on the day you are booked to supply?
  What is the protocol around fifth disease in schools?
  Can schools have preferred lists?
  When I use the new online application for LTO's does the board still view my apply to education profile or is there another area that I can show my resume and reference letters. The application has little room for additional information and I just wanted to clarify this process.
  Who do we put as our supervisor in the reference section of job applications?
  Also, if I am just on the Secondary OT list, can I apply for LTOs in Elementary Schools?
  I can only find the claim forms to submit for dental coverage...does anyone know where to find the forms for eye glasses.
  How do I calculate how many hours a partial job will be?
  Who reads the OT forum?
  Do I have to follow the lesson plan left by the teacher?
Where can I access my paystub on-line?
Can a daily OT or someone in an LTO apply for summer school positions?
Can I send a note home if something important happened during the school day?
If a job I applied for is revised, do I need to apply again?
Is the school # provided when we accept a job?
Is the "percentage of the day worked" provided when we accept a job?
What goes in the "Authorized Signature" spot? (Our signature?...A principal's signature?...)
Are we supposed to do anything with the letter codes provided in the top-right corner? (S-Short Term, L-Long Term, PD-Professional Development, etc.)
Do we get 5 declines EVERY school year or is it cumulative year-to-year?
My Smartfind ID wouldn't work. Does this count as a decline?
Smartfind lists one start time and the school website lists a different time. How do I know what the school start time is?
How do I know if I’ve completed this year’s annual criminal defence declaration?
What is the Server for the First Class App?
Can I accept a job for tomorrow even though I might be late? (school is 2 hours away, buses on the road, weather etc)
   
Who Can I Contact When...
All HR contacts can be found in Human Resources Service Contacts via the KPR website:
http://www.kprschools.ca/Staff/HumanResourceServicesContacts.html
  Who can I talk to about taking a leave of absence?
  Who do I contact about deductions on my paystub?
  I remember checking off a list of subjects I am willing to teach as a substitute. Can someone advise me as to where I would find this list?
  I've just started an LTO. Can anyone tell me who I might contact to discuss the pay categories that I am in?
  Who do I contact regarding an upcoming maternity leave, change of address, unavailability, etc.?
  Does anyone have the fax number for the payroll department? I haven't faxed anything in as of yet and I can't seem to find the number anywhere.
  Also, do we have to mail the hard copy if we fax our payroll sheet in or is the fax copy sufficient?
  Cathy is the team leader for Payroll and for SmartFind. You would contact her if your concerns have not been met though your original contacts
  Technical Support- Classroom
  I would be interested in knowing the procedure in notifying QECO on the steps I need to take to move up a pay scale. I looked into this once but it seemed a daunting task and perhaps I wasn't getting proper information.
I have received my QECO evaluation. Who do I forward it to in the Board?
  Contact list for Union Representatives
  Who do we contact to see what courses are coming up?
Who do I contact to add an AQ course to my board profile?
   
ETFO Questions
  Where can I find PD offered by my local?
  Where is ETFO PD and how do I sign up?
  Where can I find out information about the benevolent fund?
  How are my ETFO fees calculated?
   
Smart Find Specific Questions
What are the regular call-out times for SmartFind? Regular Call Out Times for SmartFind are as follows:
Monday to Thursday
Morning Call Out is 6:30 am to 15% into the job
Evening Call Out is 5:30 pm to 10:00 pm.
Friday Morning Call Out is 6:30 am to 15% into the job and there is no call out on Friday evening.
There is no call out on a Saturday. Sundays and Holidays have no Morning Call Out and have Evening Call Out from 5:30 pm to 10:00 pm.
When is the on-line shopping available? Online shopping is no longer available. (updated Apr 2011)
Should the system keep calling me if I already have a job? It should not call you for the same time period as the position that you have accepted. It may call for future positions.
Why does SmartFind call me 10 minutes after a job has started? Do I accept? It's a judgement call: If the school isn't too far away, I usually accept. If it's far away but I know they'll have difficulty getting an OT in for one reason or another, I sometimes will accept. Either way, I call the school and let them know approximately when I'll be there. Most schools are just grateful to have someone coming - late calls are jobs that often go unfilled.
Does SmartFind stop calling at 9am? If so why? SmartFind does not stop calling until an hour after the start time of the job that it is trying to fill. Schools sometimes cancel the job if it has not been filled by the start of classes
How do I get changes made to my profile on SmartFind (SEMS)? Send an e-mail of changes to the SmartFind Operator (Formerly Sems Coordinator)
How do I get SmartFind to stop calling me when I'm on an LTO? Your school must verify that your position is Long Term. If you continue to get calls, please contact the SmartFind Operator (Formerly Sems Coordinator).
How do I change the schools on my list for SmartFind? Please send the changes via email to the SmartFind Operator (Formerly Sems Coordinator).
What is the format to enter my contact phone number into SmartFind? The dashes don't make a difference. It can be entered with or without dashes, as long as, if it's a long distance call from the Board Office to that number, the '1' and 'area code' are entered. If it's a local number, ensure you enter the 10 digit phone number without the 1.
I’m not getting any calls! September is the slowest month for suppy work, as are the days leading up to and after a holiday. Make sure you have many schools listed in your profile (e.g. all schools within an hours drive) and are classified to teacher all grades K-8, including Spec. Ed and French.
Click here to see additional note for checking your profile.
Why did Smart Find drop my call? Smartfind has 12 outgoing call lines working at the same time. Jobs can be offered to multiple OT’s at the same time. Dropped calls have typically meant the call has been picked up by another OT.
Does Smart Find call out alphabetically? Call outs are NOT alphabetical. They are based upon a rotational list of who said they would go that school and that grade.
I know that the Collective Agreement states that we must not cancel within 72 hours of the job start, but is there an exception for half days? It would be preferred if you did not cancel any jobs. However if you have to decline, do so as quickly as you can to get the job back into the system

The section of the Agreement regarding cancelling a job within 72 hours does go on to state that the cancellationcannot be made to accept another position. However, if you have job A today, accept job B tonight and the school with job A has an extended day(s) and for continuity would like you to return, then reassignment within the board would allow you to cancel the new job to take over the one requiring continuity.
If you decline a half day job, what code are we supposed to select? Use Not in Profile to decline a half day job.
I received a call for a job this morning but it was for the elementary panel. I am exclusively secondary. Please note - If you are only on one panel (which most of you are), you should NOT be getting or taking calls for the other panel (this work belongs to the other union) - if the system is calling you for the other panel it is because your profile has an incorrect selection on it - you need to get this fixed ASAP by contacting the SmartFind Operator - until then you must decline the calls.
After receiving a call from Smartfind, I entered in my access code and pin three times.Each time I was told that what I entered was invalid.Then the system hung up on me. On a cell phone, you should enter the digits slowly so the system can recognize your input.
If you are on a cell phone make sure that the Tone Length is set to Short or Normal not LONG.
If you are on a cordless phone check the Tone Length as well. If you have a fax phone or fax on your phone line, disconnect it.
The system is reading the tones that come through the lines and in each of these situations the tones are not matching what the system is looking for so it disconnects you.

Can I use the Smartfind APP? The URL is https://smartfind.kprdsb.ca:8088/.
Contract Specific Questions
Are call outs related to seniority? There is no OT seniority as one will discover when they are hired contract and begin at year 0 regardless of how many OT (and LTO) years worked.
Occasionals do not have seniority.
No ETFO OT Local in Ontario employs a system of seniority. Seniority has no effect on call-outs or computer postings.
However, experience credit is earned by OTs (see Article 11.02 of the Collective Agreement) and is applied to salary when an LTO or a contract position is achieved. It does not equate to seniority in the Contract Teacher Local.
Is ‘experience gained’ the same as seniority? The only time that OT time is used is during a tie breaker when two people were hired at the same time for a contract. Fear not however, your time worked is reflected on the pay scale via experience. Experience is not seniority.
What constitutes an LTO position? The position becomes an LTO on the 10th day (see Article 11.02 part (b) The pay at grid rate is retroactive to the first day of the day of the assignment.
How do I start getting paid as an LTO? The school will need to complete a 'change of status' form so you will be paid at your grid rate until the end of the LTO.
Can LTOs in a .5 apply for LTO jobs with more time? Unfortunately, the OT Collective Agreement (Article 8.03) does not allow a person working in an LTO to leave one LTO to pursue another (Marsha).
If the teacher has left nothing what do I do with my prep period? Some ideas:
-prepare for upcoming lessons
-go to the library to see if they need books shelved
¬-organize books on the shelves if they are out of order
-offer to read with primary students
-offer some tutoring in other subjects
-catch up on your First Class e-mail
-read a professional journal or do professional research
What are the expectations if there is a prep period at the end of the day and I have completed all the required work? When a job is offered through the SmartFind system a beginning and end time is identified. Occasional Teachers must remain at the school for the duration of the assignment.

The Education Act, Regulation 298, Section 20 (g) Duties of Teachers states that a teacher shall "ensure that all reasonable safety procedures are carried out in courses and activites for which the teachers are responsible." This includes the safe dismissal of students at the end of the school day (if your assignment concludes at the end of the day). All students must be dismissed prior to the departure of the Occasional Teacher.

An OT finds a message on a day plan, indicating that during the regular teacher’s planning/prep period, the OT should go to the office and ask the principal what classroom they are assigned to during that time, presumably to give prep coverage to another teacher. The position is not listed as a vacancy, but as a full day of coverage for a specific teacher. In the situation you describe, there is a definite conflict with the Collective Agreement. The work you do in a prep period is defined by you. Your first obligation is to prepare for the classroom in which you are working. If assignments from earlier in the day need to be marked, that is appropriate. If you need to familiarize your self with material for future class activities, that is a major part of your responsibility.
How long does Smartfind have to cancel job assignments? If a job is cancelled with less than 2 hours notice, you would be paid for 1/2 day. Please contact Marsha for assistance with this.
Do you get sick days while on an LTO? Yes. The days are prorated. The number of days will be equal to the length of the LTO divided by 10. You can check your current allotment by going into the section of HR where you can view your paystub and click on Absence.
Can I take a personal day while on an LTO for a doctor’s appointment for example? Article 16.02 d) in the secondary collective agreement says:

A Long-Term occasional Teacher may be granted two (2) days leave of absence without pay during the term of the Occasional Teacher's assignment for the purpose of attending to personal needs. Arrangements for such leave shall be made with the principal.

ETFO article 18.03 (elementary)

A long term occasional teacher may be granted two (2) days leave of absence without pay during the term of the occasional teacher's assignment for the purpose of attending to personal needs. Arrangements for such leave shall be made with the Principal.

What are the rates of pay for a daily OT? Full day = $220.34 ------------------------------ 8 hours
2/3 day 0.66 x $220.34 = $146.972 ------ 5.28 hours
0.5 day 0.50 x $220.34 = $110.17 -------- 4 hours
All About Employment Insurance
For Service Canada EI reporting, how many hours are elementary occasional teachers claiming per full day? 8 hours.
When should applications be submitted? Applications must be submitted within two weeks of the end of your employment.
Can a person in a LTO apply for EI for Christmas break and March break? That is the question?!?!?!? I have received varying responses from different Service Canada personnel. The fact that your position may be terminated with 5 day’s notice would make LTOs casual employment (in my estimation) However, I have heard that individuals in some areas have been requested to repay funds received through EI if the LTO continues for the whole year. This one is a real gamble!!
How to get your ROE.

I have been asked to clarify the issuing of records of employment over the Christmas break.
ROE's are not automatically sent electronically to Service Canada for Christmas break.
We have verified with Service Canada that no ROE is required if you intend to re-activate an existing claim you have with them.
If you are applying for a new claim, an ROE must be requested through Payroll via e-mail to the following

Occasional Elementary - Ellen Martinell
Occasional Secondary - Eleanor Vesterfelt
Occasional Non-Teaching - Lorna Holmes

Summer ROE's are sent automatically after the last pay period.

What is the code we need to enter to claim EI? 3511012011201112 The Reference Code may be used for applications between June 1, 2011 to May 31, 2012.
Who is the person to contact regarding the need to clarify hours worked or amount claimed for an EI claim if there is an investigation by Service Canada?

Contact the payroll clerk for your panel in Human Resources Services Contacts via the KPR website:

http://www.kprschools.ca/Staff/HumanResourceServicesContacts.html

Board Policies and Procedures
What is the process used to forward applications for contract jobs to principals? Steps followed for Permanent Elementary Postings

1. Only eligible permanent teachers would be forwarded for consideration.

2. When the posting states that "occasional teachers currently on the elementary Occasional Teachers list may apply for consideration after permanent teachers": If there are no eligible permanent teachers that have applied, position control would then forward eligible occasional applications (who have required qualifications stated on the posting) that comply with Occasional Elementary Collective Agreement, Article 9.01(2 LTO's-10 month FTE)

3. If there are no occasional applicants that comply with Article 9.01 then the remaining eligible occasional applicants who have the qualifications would be forwarded for consideration.

What are the 5 declines about? It is a decline ONLY IF: You have entered your code.
You have listened to the job completely.
The job is at one of your "profile schools".
The job is one of the courses/grades you've said you'll teach.
You personally entered the decline code.
For example. You get a call for Tech at Brian Mulrooney Secondary. The school and the course are NOT on your profile. Your decline does not count.
You miss the call because you're bathing your toddler and the call gets picked up by the answering machine. Doesn't count.
The call gets cut off on your cell. Doesn't count.
It's for a school on your profile, but not your "teachable." Doesn't count.
You get a call for Tech at Brian Mulrooney Secondary and while it's your teachable, you'd rather crawl over glass than teach those kids again, so you decline. THAT COUNTS.
Half-day declines CURRENTLY do not count, but that could change if the board has difficulty filling them. Yes, we all like a full day's pay, which I'm sure they understand.
As for where you are on the "decline" list, I'd say that's up to you personally to keep track, but maybe a "courtesy caution" could be sent out after 4. This won’t happen as records will be checked ONLY if there is a problem.
Does the school cancelling a job count as one of my declines? No
Can you decline a half day without penalty? Half day cancellations would fall into the category of Article 12.07 of the Collective Agreement. This Article talks about cancelling jobs within 72 hours of the beginning of the job to accept another assignment. Though there is no negative response to declining a half day assignment, Article 12.07 would apply to cancellations
Is this 72 working hours? The 72 hour requirement is in real hours.
I am not qualified to teach French but can I still take French jobs? Each of the students speaks English and the teachers are so happy to have someone cover the class that they leave great plans. If you have ANY knowledge of French, I'd recommend that you give the immersion classes a try.
As Occasional Teachers, requirement of specific qualifications to cover subject areas do not apply on a day to day basis. If an OT is called who does not have the specific qualifications preferred, it's an indication that the teachers who are qualified in that subject are not available.
What is the protocol if it turns out to be a snow day on the day you are booked to supply?

The attached guidelines apply to OTs on a Long Term Assignment. That is to say, if you are on a Long Term assignment and cannot get to the school in which you would normally work, it is appropriate to go to the nearest school. As the weather clears, it is expected that you would travel to your regular worksite, as outlined in the guideline. If you cannot get to your school or an alternate site, you would be required to complete the form as mentioned in the guideline and absences would be applied to sick leave credits, where possible.

Daily OTs should call the school to which they have been assigned and follow the direction of the administration. If you cannot get to that school, it is not appropriate to go to an alternate site.

Your safety is an important consideration. If there is a specific issue about which you are concerned, please don't hesitate to call me.

What is the protocol around fifth disease in schools? School have been asked to identify the incidence of Fifth’s Disease in their schools on the special instructions section of SmartFind. Pregnant teachers are requested to decline these positions. Use "reassigned within the Board" as your decline reason as it is hoped another job will be offered to you at a school without Fifths disease.
Can schools have preferred lists? EXCEPTION CRITERIA:
Effective September 1, 2009, exceptions will only be allowed in accordance with the following criteria:
It is the understanding of Human Resources and the union that the use of preferred lists is for the filling of vacancies where it would be prudent to predetermine the replacement. Examples include:
• challenging classrooms for which a novice OT would be unprepared
• where safety is an issue, for any reason including equipment, student behaviour, etc.
• where an unexpected absence becomes prolonged (for classroom continuity)
• where there is a repeated absence expected (for classroom continuity where the
teacher being replaced will attend regularly scheduled meetings)
• where availability of specially qualified OTs is limited (French, Tech, etc.)
Preferred list for classes meeting the criteria above should be set up in SmartFind.
To set up a preferred list for a classroom, please contact the SmartFind operator.
The system will be monitored for compliance.
KPR staff is very quick to intervene if they know of a school/teacher who is pre-arranging positions. SmartFind records do indicate when a position is arranged beyond the call-out system.
When I use the new online application for LTO's does the board still view my applytoeducation profile or is there another area that I can show my resume and reference letters. The application has little room for additional information and I just wanted to clarify this process. Once you are employed as an Occasional Teacher in KPR, applytoeducation profiles are not reviewed. Responses to the questions on the application form are used to determine whether or not you will receive an interview. When you are interviewed, you will be able to present other information about yourself. (ETFO has no control over the interview process. We start to work for you upon your acceptance of a position. The interview process is considered a ‘management right’.)
Who do we put as our supervisor in the reference section of job applications? You would include the name of a principal with whom you have frequently worked. (You would, of course, ensure that the principal is aware that you will be using their name.)
Also, if I am just on the Secondary OT list, can I apply for LTOs in Elementary Schools? You must be an employee of the panel for which the job is posted.
I can only find the claim forms to submit for dental coverage...does anyone know where to find the forms for eye glasses. If you go to the Teacher Local website www.kpretfo.ca ; go to "Links"; then Claimsecure Forms. Vision is the last one listed.
How do I calculate how many hours a partial job will be? There are 1500 instructional minutes in a week....so if your job is a .33, calculate 0.33 x 1500 = 495 minutes.
Who reads the OT forum? Please remember that your messages posted to this conference are open to view by everyone in the system. Comments that are unprofessional in nature are read by anyone who accesses the Conference (including future hiring managers).
Do I have to follow the lesson plan left by the teacher? I have been receiving reports that OTs are not following the lesson plan left by the teacher but are opting to do other activities - including sports? - I cannot stress enough that the work of the OT is to follow that plan - in the past where that has occurred, there has been a disciplinary meeting that sometimes results in the OT being blocked from that school - blockages will limit your daily and LTO availability and are a poor reference for getting full time jobs - so be sure to follow the plan that has been left - if you are unable to locate the plan, please contact the school principal or vice-principal.
Where can I access my paystub on-line? To access pay stub on-line you go to STAFF on KPR home page and click on MYKPR on the drop down menu. You may have to continually remove pop-up blocker and temporarily allow pop-ups if you find you cannot proceed with the steps I provide. When MYKPR screen appears you will have to log on. When you have logged on there will be a menu on left hand side, you need to click on HR ( Human Resources ). You will ( may ) have to log on again. On new screen there will be 3 choices in top left corner, click on Employee. There will be a drop down menu, click on Personal. Click on Personal and it will drop down another menu with pay stub. Click on pay stub. Finally, click on the blue arrow beside the box in upper right area that says "Employee Group". Click on which employee group you wish ( either Elementary or Secondary ). Whichever group you then click on should provide you with all of your pay-stub particulars
Can a daily OT or someone in an LTO apply for summer school positions? OTs can apply to summer school postings. They will be competing with Contract teachers but they are certified and qualified to do those jobs.
Can I send a note home if something important happened during the school day?

NO. Unless there is a specific communication folder that you are instructed to comment in, do not send notes home. There may be situations you could not know about due to the nature of daily supply. Leave the information for the classroom teacher and they will deal with it appropriately.

If a job I applied for is revised, do I need to apply again? As long as the actual posting number remains the same, you do not need to apply again. If the revision is caused by a change in the "required qualifications" and applications have already been forwarded, I would advise the Principal that some of the applicants previously forwarded may not be qualified and must be screened at their end.
When a posting is "rescinded" for whatever reason, the posting number and criteria relating to that position changes and you must apply again in order to be in the competition.
Is the school # provided when we accept a job? The secretary will usually fill it out, or tell you if you ask. If you log on to MyKPR, and open the "School directory for internal purposes" from the left hand drop down list of directories, you will find a list of schools, including the school number, which is the three digit number found in the middle of the left hand column for each school.
Is the "percentage of the day worked" provided when we accept a job? For elementary OTs, you want to put either .5, .667, or 1.0 in this space. .5 is 150 min instructional time, .667 is 200 minutes instructional time (you don't see 2/3 all that often). You'll get to know which it is pretty quickly, but you can calculate it out once you know the school's schedule if you need to.
What goes in the "Authorized Signature" spot? (Our signature?...A principal's signature?...) The head secretary or principal signs for each day's work.
Are we supposed to do anything with the letter codes provided in the top-right corner? (S-Short Term, L-Long Term, PD-Professional Development, etc.) For regular supply work, it's S for short-term.
Do we get 5 declines EVERY school year or is it cumulative year-to-year? Every school year the total resets.
My Smartfind ID wouldn’t work, does this count as a decline? Declines are very specific. As mentioned in a previous post it only counts as a decline if you get a call for a full day job at a school that is in your profile for a grade that is in your profile and you just don’t want to teach those students so you decline. For all other issues: dropped cell signal, codes not working, hitting the wrong key etc. document the date/time and the school and grade (if you caught it) and keep it somewhere. Do not send it to anyone. Just keep it in case there is ever a question.
Smartfind lists one start time and the school website lists a different time. How do I know what the school start time is? Use the start time in Smartfind.
How do I know if I’ve completed this year’s annual criminal defence declaration? If you cannot remember if you have already completed your declaration, log into HR Online - the system will not let you do it twice. The board is unable to check this for you. You must do it yourself.
What is the Server for the First Class App? firstclass.kprdsb.ca
Can I accept a job for tomorrow even though I might be late? (school is 2 hours away, buses on the road, weather etc) Absolutely not. It is understandable that things can go wrong but if you know ahead of time that you may not be able to make it on time (15 minutes before job starts) to a job that is calling out in the evening, do not take that job. The school can see what time and what day you accepted a job. You are only allowed to accept a job where you may be late if that job is posted on the conference the morning of the job as a last minute unfilled job (provided you contact the school and advise of your ETA).
Who Can I Contact When...
All HR contacts can be found in Human Resources Service Contacts via the KPR website:
http://www.kprschools.ca/Staff/HumanResourceServicesContacts.html
Who can I talk to about taking a leave of absence? An OT must request a Leave of Absence through the Superintendent of Human Resources (Scott Pollard) if you will be unavailable to teach for a period longer than two weeks. Leaves can be for periods up to one year. You are required to include the beginning and end dates of the leave in your request.
Upon the completion of the leave, your name would be returned to the OT list. Electronic communication is acceptable.
Who do I contact about deductions on my paystub, not getting paid, ROE requests? Contact the payroll clerk for your panel found via Human Resources Service Contacts.
I remember checking off a list of subjects I am willing to teach as a substitute. Can someone advise me as to where I would find this list? Send an e-mail of changes to SmartFind (Formerly Sems Coordinator).
I've just started an LTO. Can anyone tell me who I might contact to discuss the pay categories that I am in? You will need to speak with the HR Specialist for your panel found in the Human Resources Service Contacts. Please be sure that your QECO evaluation is up-to-date and has been submitted to the Board. If you have not yet received your evaluation, you will be paid at the lowest category. The deadline for receipt of the QECO statement is June 30 of the school year in which you completed your LTO.
Who do I contact regarding an upcoming maternity leave, change of address, unavailability, etc.? Contact the payroll clerk for your panel found via Human Resources Service Contacts.
Does anyone have the fax number for the payroll department? I haven't faxed anything in as of yet and I can't seem to find the number anywhere. The fax number is 705 760 8654. Please address your fax to the payroll clerk for your panel found via Human Resources Service Contacts.
Also, do we have to mail the hard copy if we fax our payroll sheet in or is the fax copy sufficient? It is advisable to send the print copy of your time sheet as well. Sometimes the fax machine does not work properly. Your submission of the hard copy will protect you in the event of a malfunction of the system.
Cathy is the team leader for Payroll and for SmartFind. You would contact her if your concerns have not been met though your original contacts

Cathy Chambers
Team Leader, Payroll Services
Kawartha Pine Ridge District School Board
1994 Fisher Drive
P.O. Box 7190
Peterborough, Ontario
K9J 7A1

Cathy_Chambers@kprdsb.ca
Telephone Number: (705) 742-9773 ext. 2215
Fax Number: (705) 760-865

Technical Support- Classroom Lorna Izzard
Technical Application Support Specialist - Classroom
Kawartha Pine Ridge District School Board
1-877-741-4577 or 742-9773 Ext. 2372
I would be interested in knowing the procedure in notifying QECO on the steps I need to take to move up a pay scale. I looked into this once but it seemed a daunting task and perhaps I wasn't getting proper information. If this is something you can help with I would appreciate any input.

Contact QECO directly 1 800 385 1030

Or email www.qeco.on.ca

I have received my QECO evaluation. Who do I forward it to in the Board? When you are an occasional teacher you send the form to Ann Talbot. You can either fax her the form attention Ann Talbot at 705-760-8654 or send a copy (not the original) to her in the school courier.
Contact list for Union Representatives The names are listed on website. Please send an e-mail
Who do we contact to see what courses are coming up? For EFTO courses, check the website or contact Virginia McMillian
For KPR courses, check PD place
Who do I contact to add an AQ course to my board profile? Contact the HR Specialist for your panel found in the Human Resources Service Contacts once it's been posted at OCT.CA.
ETFO Questions
Where can I find PD offered by my local? I also post PD events on the Occasional Conference of First Class. If all else fails, call Marsha, 1800 421 7685 or 705 743 7364.
Where is ETFO PD and how do I sign up? The workshop will usually take place at the ETFO Office on Davis Road in Peterborough. You can sign up by emailing the OT office contact@kproccasionals.com
Where can I find out information about the benevolent fund? Check out the website kproccasionals.com It is under the form section.
How are my ETFO fees calculated? Your ETFO fees are deducted by the Board at a percentage of the amount earned. (1.6% of your salary) In addition the KPR Local collects a levy of 0.03% of your earnings to allow the Local to have an office space, provide programs for members, send out newsletters, etc. Both of these items will be shown on your electronic pay stub in mykpr.


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